AJ Modi

Talent Strategy, Engineered.

I lead People and Talent functions at scale, and I build the agentic AI workflows my teams run on. One of them is running further down this page.

Currently Leading global talent strategy at Qventus, building the hiring infrastructure alongside the team that uses it.
Watch this workflow run end to end →

About

Ten years in talent, most of it spent making the tooling keep up.

AJ Modi, Talent Strategy & Recruiting Workflow Architect, photographed at a café in Dallas, TX
Dallas, TX

Most recruiting leaders manage the funnel. I rebuild it.

Over the last decade I've run global technical talent through hypergrowth, slowdowns, restructures, and PE rolls. I owned the workforce planning behind which roles opened, which ones paused, and which ones went away. Doing that well meant getting at data the ATS wouldn't give me, which meant waiting on engineering bandwidth I was never going to be prioritized for. Eventually I stopped waiting and learned to build the tools myself.

Now I do both jobs. I lead the talent strategy, and I architect the workflows underneath it: sourcing pipelines, scorecard screeners, interview coordination. They're what lets a five-person talent team cover the ground of a fifteen-person one. Every one of them stops at a human checkpoint before anything reaches a candidate, because an agent can do the work but it has no business making the call.

Nobody got into recruiting to chase scorecards, reformat resumes, or rebuild the same report every Monday morning. That's the work I automate. What's left over is the part that needs a person.
10+
Years leading global
technical talent
$2M
Headcount cost
savings delivered
45%
Time-to-fill reduction
via custom automation
88%
Offer acceptance rate
at peak velocity

How I Work

The short version of how I actually think about this job.

The moment it changed

A CEO asked me for a hiring metric I couldn't get from the ATS. I built the dashboard that night.

Around the same time it was getting obvious that AI would either replace recruiters or make them dramatically better at the job. I had an opinion about which one, and building the tools was the only honest way to find out if I was right.

I've been doing both jobs ever since. Running the function during the day, building for it at night, more or less.

What I stand for
01

Speed without empathy is just churn.

And a slow, thoughtful process still loses the candidate to whoever moved first. You need both at once, which is more or less the whole reason I build tooling.

02

Activity metrics are the easy ones to hit.

Submittals and screens go up the moment anyone asks for them. I'd rather be measured on quality-of-hire, and on whether those hires are still here a year later.

Things most TA leaders won't say out loud
" I learned to code because waiting on engineering bandwidth meant my recruiters waited too. Nobody was coming to fix that for us.
" Time-to-fill looks great right up until you check how those hires are doing at six months. I don't trust either number on its own.

What People I've Worked With Say

Recommendations from peers, leaders, and team members across the last decade. Pulled verbatim from LinkedIn.

AJ's approach to recruitment is both innovative and impactful. He truly understands the profound responsibility recruiters have in aligning the best talent with companies. His ability to design and execute global hiring — and his guidance on advanced hiring tools — is invaluable.
Andy Burner
CPO & COO · Public Company Director
Senior to AJ, did not manage directly
AJ is a rare breed. He is a software developer, engineer, and technologist who applies his experience to the highest talent acquisition level. You can see his impact in how his team responds to his direction — it's probably why his engagement scores far exceed the industry benchmark.
Nichole Wesson
People & Culture · Executive Coach
Worked with AJ on the same team
AJ has an innate ability to capture what motivates each of his team members and help them deliver results. He's a natural teacher, and quickly built credibility with the business given his technical background. AJ would be a great people leader for any Technical Recruiting team.
Sara Gannon
Head of Global Talent Acquisition, Nextiva
Managed AJ directly
As Nextiva's Senior Manager of Technical Recruiting, AJ successfully built a top notch team of Technical recruiters in US and Mexico. They achieved incredible results due to AJ's hand-on leadership and coaching. AJ built great relationships with the Development and Engineering Leaders, always surpassing their expectations.
Mark Green
Chief People Officer, Nextiva
Senior to AJ at Nextiva
Talent Acquisition is traditionally driven by numbers. The way AJ engages his teams, numbers always follow — and he doesn't have to rely on a spreadsheet. He'll drive to improve any TA function, creating a fast, duplicatable, and highly scalable process.
Jordan Burglin
Talent & Recruiting Operations Leader
Reported to AJ directly
Occasionally you meet someone who touches your life in a way they probably don't realize. AJ was one of those people — extremely wise and well-versed in the technical world, and an amazing leader. He constantly pushed my team to grow both professionally and personally. Any organization would be lucky to have him.
Hailey Nordstrom Moffat
Financial Consultant Partner
AJ was senior to Hailey at Nextiva

Workflows I've Built

Three agentic recruiting workflows, each with a hard human checkpoint. Run one below and watch every stage, including the point where it stops and waits for a recruiter.

Live workflow simulator

Choose a workflow and run it. Each stage builds up below. The recruiter approves at the checkpoint.

Idle
What each one does

The same three workflows, with their inputs, tool calls, and where each one stops for a human.

Sourcing Active

Sourcing Pipeline Automation

Searches the sources I point it at, ranks profiles against the rubric instead of a keyword string, and drafts outreach for each one.

Primary Input Target JD & Rubric Requirements
Tool Actions Profile Indexing, Vector Search, Outreach Composition
Human Checkpoint

Review the match scores and approve the outreach drafts before anything sends.

Evaluation Review

Resume Scorecard Screener

Reads the resume, scores it against the rubric with a cited span behind every score, and flags the dimensions it couldn't find evidence for.

Primary Input Candidate Resume PDF + Job Rubric
Tool Actions PDF Structural Parsing, Rubric Alignment, Bias Checking
Human Checkpoint

Check the cited evidence against the raw resume before the gate opens.

Coordination Automation

Interview Coordination Scheduler

Finds the overlap across a five-person panel in three time zones, then writes each interviewer's briefing packet.

Primary Input Selected Candidates & Panel Specs
Tool Actions Calendar Conflict Mapping, Kit Customization
Human Checkpoint

Authorize the proposed slots before any invitation reaches the candidate.

The output, made legible

Where the funnel becomes a decision.

These workflows feed VISION, a live operations dashboard covering pipeline health, time-to-fill, source of hire, and interviewer load. It's the view leadership reads when they decide what opens, what holds, and what closes.

Explore VISION →
The VISION recruiting operations dashboard, showing top-line indicators, open roles by department, and the stage conversion funnel
VISION · live demo, synthetic data

What I Actually Do

Two disciplines I run at the same time. Most teams need both and end up hiring for one.

Talent Acquisition Strategy

Workforce Planning

Capacity models and headcount forecasts tied to revenue milestones rather than to an aspirational org chart.

Candidate Experience

Fast, honest, respectful pipelines. The kind people say nice things about even after you turn them down.

Funnel Analytics

Cost-per-hire, source efficiency, pass-through rates, quality-of-hire post-onboarding. The numbers leadership actually asks for.

Structured, DEI-Conscious Evaluation

Objective rubrics, balanced panels, anonymized screening. Structure catches more bias than training does.

Stage conversion funnel from the VISION dashboard, showing pass-through rates between recruiter screen, hiring manager screen, technical screen, onsite and offer
Stage conversion, VISION · synthetic data

Workflow Automation & Tooling

Custom Sourcing Pipelines

Multi-stage workflows that source, score, and draft outreach without the recruiter ever leaving their queue.

Semantic Talent Search

Vector embeddings and LLM-based matching surface the right candidates Boolean strings missed for years.

ATS & Workspace Integration

Greenhouse, Lever, Slack, Google Workspace. Custom API and webhook glue so data syncs without manual entry.

Human-in-the-Loop Guardrails

Every workflow pauses for recruiter review at each decision gate. The agent drafts, the recruiter decides, and I haven't shipped one that works any other way.

A sourcing workflow mid-run: the outreach drafting stage complete with cited hooks, followed by a recruiter checkpoint awaiting approval
Sourcing run, paused at the recruiter checkpoint

Resume

The roles that built the thesis. Full PDF and LinkedIn for the complete history.

Director, Global Talent Strategy & Acquisition

Qventus Remote / Dallas, TX

Leading global recruiting through a 139% scale-up while keeping the team's hiring rubric, infrastructure, and tooling in lockstep with the engineering org.

97
strategic hires in 2025
42d
avg time-to-fill
139%
org scale during tenure
Hide highlights
  • Built agentic headcount planning and funnel analytics inside Greenhouse. The workflows demoed on this site came out of that work.
  • Designed the rubric-and-evidence model the engineering org uses to score every candidate, with cited evidence for every score.
  • Stood up the Slack and ATS integrations that took manual interview prep off the recruiters' plates, while keeping every candidate-facing document something a person still writes.
Executive Partnership Global TA Strategy Greenhouse Infrastructure Funnel Analytics

Principal Talent Advisor & Workflow Consultant

PE-Backed Portfolio (Blackpoint Cyber, Caret Legal, EcoATM) Remote / Dallas, TX

Ran the same workflow design at three PE-backed companies, largely to find out how much of it was portable between very different orgs. Most of it was.

35%
cost-per-hire reduction
40%
outreach response lift
15hr
recruiter time saved weekly
3 highlights
  • Architected automated offshore and nearshore sourcing pipelines that brought down cost-per-hire across the portfolio while protecting hire quality.
  • Wrote Greenhouse and Lever webhook integrations that returned a full day per recruiter per week back to actual recruiting work.
  • Built funnel dashboards that connected TA velocity to investor P&L targets, so the board could see the math instead of taking my word for it.
Talent Advisory ATS Integration Offshore Pipelines Technical Sourcing

Sr. Manager, Global Technical Talent Acquisition

Nextiva Remote / Dallas, TX

The role where the argument got settled. I replaced external agency spend with an in-house automated sourcing engine, then ran the numbers in front of the leadership team.

$2M
headcount cost savings
45%
time-to-fill reduction
88%
offer acceptance rate
3 highlights
  • Built the in-house sourcing engine that eliminated third-party agency spend, then tracked it against the agency's own numbers to prove it ran better.
  • Took the team from 40% to 100% of recruitment goals and grew the global TA org from a handful of people to 28.
  • Designed the candidate prep guides and rubrics that pushed offer acceptance to 88% and lifted quality-of-hire retention by 93%.
Global Leadership Sourcing Automation Greenhouse Nearshore Strategy

Earlier roles

Senior Recruiting Manager & Client Business Partner
Horizontal Integration Remote / Dallas, TX

Took weekly regional office revenue from $10K to $57K in 18 months. Generated $800K in business revenue through pricing automation and 120 active contingent placements.

Director of Talent Acquisition
Afelion Inc. Dallas, TX

First TA director seat. Built the daily sourcing and feedback systems that ran the team, beat TTF and offer-acceptance benchmarks, and kept every recruiter I hired.

Technical Recruiting Lead & Senior Recruiter
Signature Consultants (now Dexian) Dallas, TX

Where I learned to build tools instead of waiting for them, writing JavaScript query builders and scraping utilities for the team. Generated $1.4M in gross profit. President's Club and Boolean Sourcing Competition honors.

Common Questions

What recruiters and hiring leaders most often ask about this work.

What is an agentic AI workflow in recruiting?

Standard automation runs a fixed script. An agentic workflow can reason, branch, retry, and call its own tools, the way a recruiter knows when to broaden a search, when to flag data they don't trust, and when to stop and ask someone.

I build them with a hard rule: the agent does the work, but the recruiter makes the decisions. Every workflow pauses at a human checkpoint before anything reaches a candidate.

Do AI agents actually find better candidates than Boolean sourcing?

In my experience, yes, for the right roles. Semantic search finds people whose experience maps to a role even when their resume never uses the keywords you'd think to search for. Boolean misses those people entirely.

The bigger gain is further down, on outreach. The agent drafts a personalized note for every candidate it surfaces, and that's what actually moves response rates. Ten people with a real hook will out-perform a hundred on a template every time.

How do you make sure AI doesn't introduce bias into hiring?

Three things. I redact identifiers (name, photo, address, school) before anything gets scored. I require a cited span of evidence behind every rubric score, so there are no opaque outputs to argue with. And the agent never makes the final call on a candidate, it hands a recruiter something to check.

Between NYC Local Law 144 and the EU AI Act, this is also turning into a compliance question, so it's worth building the guardrails in before you need them.

When am I NOT the right fit?

If you need an engineer to own and ship a production system, I'm the wrong hire. I'm fluent enough to direct a build and review what comes back, not to be the person maintaining it at 2am.

I'm the right hire when you need a strategic TA leader at the top of the function: someone who can architect the workflows, set the rubrics, and brief the engineers, while still spending most of their time on the parts of recruiting that only work human to human.

Get in Touch

Always happy to talk talent strategy, recruiting operations, and workflow design.

Location

Based in Dallas, TX. Work with teams remotely across US, LATAM, and India time zones.